Does your Department, Lab, or Center have frequently used forms that require signatures – for example, contracts or student waivers? Then a service called DocuSign can ease your paper chase. IS&T recently licensed DocuSign for Business for use by the MIT community.
What is DocuSign?
If you’ve penned your John Hancock on a glowing box at the supermarket checkout, you know that digital signatures are now commonplace. DocuSign is a variation on that theme, a cloud-based service with signatures handled online.
With DocuSign, users are able to send, sign, track, and store documents. All documents are stored in DocuSign's cloud, providing an audit trail of signatures. For a demonstration of how DocuSign works, watch the DocuSign in action video.
DocuSign supports many document types, including Microsoft Word, Excel, and PDF, and integrates with Dropbox, the MIT-recommended file storage system. It can also be used on the go from an iPad, iPhone, Android, or Windows 8 device if you have the DocuSign app installed.
MIT’s DocuSign for Business is Touchstone-enabled. You can create an account by going to http://docusign.mit.edu and signing up with your @mit.edu email address.
You can find detailed activation instructions in the Knowledge Base article: How can I begin to use DocuSign?
MIT maintains strict controls on signing authority: only certain persons at the Institute are allowed and have the authority to sign contracts and other documents that legally bind the Institute. If in the course of your work at MIT you are asked by someone, inside or outside the Institute, to sign a contract or legal document, contact the Office of the General Counsel to determine if you have appropriate authority.
These same rules apply to DocuSign. Check first with the Office of the General Counsel before using DocuSign for contracts or legal documents that purport to be binding on the Institute.