VPF launches Buy-to-Pay (B2P) pilot

September 18, 2016

After more than a year of collaboration with a 38-member User Advisory Group, VPF and IS&T have launched the pilot phase of the B2P system to the following DLCs:

  • Alumni Association
  • Resource Development
  • MIT Sloan Finance
  • Information Systems & Technology
  • Office of the Vice President for Finance

On August 29, 2016, these DLCs began using the new B2P system for catalog purchases, external requisitions, and invoices. Featuring fully electronic workflow, the B2P system is a central portal for buying and paying that allows community members to:

  • Shop ? Browse for items, services, and suppliers
  • Request ? Create and submit requisitions, with new options to save and copy drafts
  • Approve ? Sign off on requisitions and invoices online, by email, or by mobile app
  • Track ? See where requests or invoices are at any point in the process
  • Report ? View and report on past purchases using a variety of search and filter options
  • Learn ? Access training and policy information directly from the system

The inaugural group is also piloting these new and improved features:

  • Customer service ? A central B2P Contact Center dedicated to answering buying- and paying-related questions
  • Processes ? Simplified procedures, including a streamlined process for new supplier registration

B2P will be rolling out to six additional DLCs in October 2016, and to the entire MIT community in late 2016 into early 2017. The project team will work closely with DLCs to prepare for the transition and offer training opportunities.

Questions

The team welcomes questions to the project email address, b2p@mit.edu.