Office of the Recording Secretary

In the Office of the Recording Secretary (RSO), we receive donations on behalf of MIT and provide expertise and consultation on gift policies and procedures. We prepare tax receipts, deposit gifts, and handle official recordkeeping for pledges and gifts of cash, securities, mutual funds, and gifts-in-kind. In addition, we ensure the maintenance, safekeeping, and accessibility of permanent records of gifts, including original documentation of gift memoranda, gift and pledge agreements, trust instruments, and other legal documents associated with gifts.

We oversee the approval, creation, and maintenance of all endowed funds and work with senior Institute representatives to formulate policy and implement established guidelines. 

Our goal is to collaborate with staff across the Institute to support fundraising activities on campus.

When to reach out to the RSO
Gifts of $2,000 or more from individual donors and all gifts from corporations or foundations should be sent via interdepartmental mail to:
Office of the Recording Secretary, W98-300

The only exceptions are gifts under $2,000 and credit card gifts, which should be sent to the Alumni Office, Office of Records in W98-200. Contact them at 617-253-8270 or email Alumni Office, Office of Records, if you have questions.

Important note: Do not deposit gifts directly into a departmental account or send them to the cashier’s office for deposit.

How to handle questions about bequests
If you should receive an inquiry about a bequest, reach out to Christine Martignetti, Estate & Trust Settlement Specialist, MIT Investment Management Company (MITIMCo) in E48-200 at 617.452.3966
 or email Christine Martignetti.

Helpful links

Email Office of the Recording Secretary or call 617-253-5048.