Our primary function in the Office of Sponsored Programs (OSP) is to assist the MIT research community in securing sponsored research funding that is consistent with the mission and goals of the Institute. Our office serves as a central hub facilitating communications between MIT’s departments, labs and centers and its sponsors. We also coordinate the involvement of a broad range of MIT administrative offices that service and monitor sponsored programs, such as:
- Vice President for Research (VPR)
- Vice President for Finance (VPF)
- Office of General Counsel (OGC)
- Technology Licensing Office (TLO)
- Office of Major Agreements (OMA)
- MIT Audit Division
- Human Resources (HR)
Our office is actively involved in the Research Administration Coordinating Council (RACC), a research compliance coordinating and advisory body sponsored by the offices of the Vice President for Research and the Vice President for Finance. Also, in collaboration with the Office of Major Agreements, we are co-chairing the International Coordinating Committee (ICC), which is dedicated to strengthening the support for international activities provided by MIT’s administrative offices and functions.
We provide systems, training, and ongoing support to help you manage and steward funds with ease and efficiency.
In FY2011, we launched Project Next, an initiative to measure and improve OSP customer service, modernize processes, and provide better training for MIT research administration staff. We are developing policies and processes to address new federal regulations and to take advantage of the latest technology. For example, in conjunction with Project Next, administrators and investigators at MIT now use Coeus, a proposal and award management system, to prepare proposals on their desktops, route them for approvals, then submit them to sponsors. Now we are moving forward with an initiative to store all active proposal and award documents electronically in Coeus and, in FY14, will transition to Kuali Coeus, the next generation of this indispensible tool.
The OSP website has up-to-date information on anything and everything you need to know about research administration at MIT. Here are a few of its key features:
- OSP glossary—a handy resource for looking up terms you find puzzling, like “subaward,” for example, and “effort reporting.”
- Grant and Contract Administration—will walk you through the entire sponsored program process, from proposal and budget development through award closeout, including difficult concepts like cost sharing and under-recovery.
- Help and training—links you to training opportunities and other resources to increase understanding of the sponsored programs process and answer frequently asked questions.
- Compliance—gives you all the information you need to comply with federal regulations and best practices.
- Information for Industrial Sponsors—provides guidance to industry research sponsors on the key elements of effective sponsored research collaborations with a research university and how MIT’s sponsored research agreements enable these collaborations.
Beyond the OSP website there are several helpful sites on campus to support the unique needs of research administrators, including:
- Financial Conflicts of Interest in Research—provides information for researchers in applying and complying with the requirements of MIT and its sponsors.
- Non-Disclosure Agreements (NDA)—is a one-stop resource for information about non-disclosure and data use agreements, essential components of many sponsored program agreements. On this site you also can request NDAs using our new online tool and track prior NDA requests.
- Kuali Coeus—provides information about MIT’s cradle-to-grave research administration system. You will find everything from explanations of the various Coeus modules to links that connect you with help, training, and other key resources.